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Make Expense Tracking Clearer.
Keep Project Costs in View.

Manage employee expense claims through a structured process – from submission and supporting documents to review and approval. Workstager helps employees record project-related expenses while giving managers a central place to review claims and track approved costs.
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Expense tracking shouldn't mean chasing receipts and approvals.

When expense claims are handled through emails, spreadsheets, or disconnected tools, it becomes difficult to keep track of submissions, supporting documents, approval status, and project-related costs.

  • Scattered expense records: Claims and supporting documents can be difficult to track when stored in different places.
  • Limited visibility: Employees may not have a clear view of their submitted claims and approval status.
  • Time-consuming reviews: Managers need to locate and examine expense details before making a decision.
  • Disconnected project costs: Approved expenses need to be reflected in project cost tracking to provide a clearer picture of budget consumption.

One place to submit, review, and manage expense claims.

One place to submit, review, and manage expense claims. Workstager provides a shared expense management process for employees and administrators. Employees can submit itemised claims with relevant details and attachments, while managers can review submissions and approve or reject them from a central interface.

Key features

Employee Expense Submission
Give employees a straightforward way to record and submit their expenses. Each claim captures the date, title, related project, currency, and description, along with one or more itemised expense entries.
Itemised Expense Details
Record individual expenses within a single claim. Different expense types can capture the information relevant to each entry.
  • Travel: Travel mode, kilometres, source, destination, amount, and notes.
  • Accommodation: Stay dates, amount, and notes.
  • Supporting documents: Attach relevant documents to help substantiate the claim.
    • My Expenses
    Employees can access their submitted claims in one place. View the date, linked project, title, amount, and approval status, and open individual claims to review their details.
    Centralised Expense Management
    Give administrators and managers a consolidated view of expense claims submitted across the organisation. Use filters and sorting to focus on specific employees, projects, or pending claims.
    Review and Approval
    Review the claim details and itemised entries before taking action. Managers and administrators can approve or reject pending expense requests directly from the expense review screen.
    Expense Summary
    Get a consolidated view of the claim, including total expenses, number of documents, total amount, and amount payable. The summary updates as expense entries are added.
    Project Budget Integration
    Keep approved project expenses connected to project cost tracking. Once an expense claim is approved, its amount is reflected in the linked project's budget consumption, helping teams understand how expenses contribute to overall project costs.

    Connected to Project Management

    Expense records that contribute to project cost visibility. Expense Management becomes especially useful when used alongside Workstager Project Management. When an employee submits an expense against a project, the claim carries that project reference through the review process. Once approved, the expense amount contributes to the project's budget consumption. This helps project teams compare budget allocation with costs recorded through approved expenses and other project activities.

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    Frequently Asked Questions

    Can employees submit multiple expense items in one claim?

    Yes. A claim can contain multiple itemised expense entries, each with its own expense type and relevant details.

    Yes. Employees can attach supporting documents to their expense claims.

    Yes. The My Expenses section displays submitted claims with their date, project, title, amount, and approval status.

    Yes. The Manage Expenses section provides administrators and managers with a consolidated view of employee expense claims.

    Yes. Pending claims can be approved or rejected from the expense review screen.

    Yes. Approved expense amounts are reflected in the linked project's budget consumption.

    Bring More Clarity to Every Expense.

    Make expense submission and review easier for employees and managers, while keeping approved project expenses connected to budget tracking.

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